You can create a specific Statement View, which can then be selected for your monthly branded Owner Statement. This allows you to customize your Owner Statements to display as much or as little detail as you prefer for your owners. Additionally, you can create multiple Statement Views, enabling various iterations of Owner Statements.
What is a Statement View, and why should you create it first? A Statement View is a template that allows you to customize and display varying amounts of information about your revenue and expenses. You can then select that Statement View when creating your Owner Statement.
Create a Statement View
To create a Statement View, navigate to PM > Settings > Statement Views > + Create View > Standard.
You'll notice that there will be Booking, Expense columns and a Layout and Options sections.
At the top of the page, you can click on the Prefill Columns menu to select either an Expanded or Simple prefilled Statement View. Right next to it is a button to Clear Columns.
In the Booking column, the required Remitting Now default column is added automatically. Similarly, the required Reimbursing Now default column is added automatically to the Expense columns. You can add columns by clicking on the + Add Column button, and you can delete a column by clicking on the right-side trash icon.
When you click on the + Add Column button, you'll be able to select which field you want added to that column and edit or delete that column.
In each column, you can either keep the default text in the Title field or edit the text to suit your needs. You can check the Prorated (PR) checkbox (if available) to prorate the amount based on the statement period and check or uncheck the Show Total amount checkbox. You can even add customized Help Text for that specific column by entering text in the Help Text field.
Finally, just like elsewhere in-app, you can arrange your columns in the desired arrangement by grabbing the "hamburger" icon and dragging each column up or down.
Expanded
You want details, and the "Simple" Statement View option will never be enough for you. Luckily, OwnerRez has a prefilled "Expanded" Statement View option to get you started. The "Expanded" Statement View option may be just a great place to start, allowing you to edit it, or you may find that it is enough "as is" for your needs. Remember, you can always add columns by clicking on the + Add Column button and delete columns by clicking on the right-side trash icon.
When you start your Statement View, you can click on the Prefill Columns menu to select an Expanded prefilled Statement View at the top of the page.
Here are all the columns included in the prefilled "Expanded" Statement View option.
Simple
Sometimes, simplicity is a great place to start. That's why OwnerRez offers a prefilled "Simple" Statement View option to help you get your feet wet. Selecting the "Simple" Statement View option may be a great place to start, allowing you to edit it, or it may be enough "as is" for your needs. Remember, you can always add columns by clicking on the + Add Column button and delete columns by clicking on the right-side trash icon.
When you start your Statement View, you can click on the Prefill Columns menu to select a Simple prefilled Statement View at the top of the page.
Here are all the columns included in the prefilled "Simple" Statement View option.
Customized
You know exactly what columns you want and how you want them arranged. You can easily select either the Simple or Expanded prefilled columns and start editing from there. By adding columns by clicking on the + Add Column button or deleting columns by clicking on the right-side trash icon, you will be able to create the perfect Statement View for your Owner Statement.
Custom Formula
You'll notice at the bottom of both the Booking and Expense dropdown lists that there is an option to add a Custom Formula.
For more information, see the Custom Formula Columns support article.
Layout
The layout section allows you to choose the Print Orientation (e.g., Portrait, Landscape), how you want your Statement View grouped by (e.g., Property, Do not group bookings or expenses), whether you want to hide or show notes, and whether to hide or show totals at the bottom of your columns. Here is the default selections for the Layout section.
Hide Booking Expense Categories
The Options section allows you to select any expenses from the "Hide Booking Expense Categories" dropdown list that you want to remain "hidden" on your Statement View and subsequent Owner Statements. Any "hidden expenses" are marked as "permanently excluded" in the system to prevent them from appearing on future owner statements to control owner visibility.
Remember that only booking expenses may be hidden. And when a booking is excluded from owner statements, any related expenses are also excluded.
The "Hidden Expenses" booking column can be used to show the total of what you are hiding, or you can create a custom formula to make the Gross appear lower.
Finally, you will have to name your Statement View by completing the View Name field and clicking Save.